Security Measures - Plant approval Certificate of Expired Plants

Prerequisite

The plant approval certificate has expired.

Description of Security Measure

When a plant approval certificate expires, the 'Download Certificate' button remains enabled. This is because user might need to print the PDF for the sake of records.

However, whenever user clicks on this button and downloads the certificate, the printed PDF will -

• not be digitally signed
• not contain the language of plant being approved by Capexil.
• not be on Capexil's letterhead
• not contain Capexil's watermark
• contain expiry remarks that the certificate is no longer valid.
• will contain a waternark as 'EXPIRED' 

Below is the snapshot of a sample PDF -

Sample Shipment Fee

Administrators & Super Administrators

Administrators and super-Administrator will get to see a new setting parameter, which is 'Sample Shipment Fee'.  This fee can only be modified by the super administrator.  

They'll have to go to top menu, Site Administration > Settings.

Industrial Users

Industrial users will now get to select an option while applying for Shipment Clearance Certificate. 

It is essentially a drop-down that the user MUST select. 

This fee information will be clearly shown depending what the user selects from this drop-down of Shipment Type.

(a) Sample Fee

(b) Commercial Fee

I've added this information of sample shipment fee on the Fee Structure page for users Admins, Super-Admin and Industrial Users.

Go top menu > Information > Fee Structure.

Here is the snapshot -

Merchant Exporter - Impact on Plant Approval and Shipment Clearance Certificates

Prerequisite

• User must be a merchant exporter
• User  must have added one or more supporting units, as explained here.

Plant Approval Certificate

After user has added one or more supporting units, user can apply for plant approval certificate.

On the plant approval certificate screen, the added supporting units will be clearly shown, as below:

User's application for plant approval will go to the regional office based on the plant's state and district, and not that of supporting unit.  Accordingly, approval number will be allotted.

Date of expiry

For all supporting units, system will find the maximum expiry date.  There are two conditions:

1. If this maximum date is less than one year, then the plant approval certificate's expiry is set to this date.  
2. If this maximum date is greater than one year, then the plant approval certificate's expiry is set to one year from the date of issue.

Final PDF Certificate

Supporting Unit information will be included in the final PAC PDF certificate, as below.

Shipment Clearance Certificate

1. While applying for shipment clearance, user (merchant exporter) will be asked to select their supporting unit as a mandatory input. 
2. User must first Save the shipment clearance certificate. 
3. User then should go back to their SCC listing (Edit menu > Apply for Certificate > Shipment Clearance), and then click on Open button, as below
4. User is then supposed to Upload confirmation letter from the supporting manufacturer. If this is missing, form won't submit for the merchant exporter.
   
5. Below there, regional office is also shown, based on supporting unit that was selected.
6. Accordingly, shipment clearance application shall be approved by the regional administrator.
7. The shipment clearance certificate approval number shall be allotted based on supporting unit selected, as defined in 5,6 above.
8. Finally, on the generated PDF of shipment clearance certificate, the supporting unit details will be shown as below:
   

Merchant Exporter - How to add Supporting Unit?

Prerequisite

• User must be a merchant exporter
• User needs to associate a supporting unit with a plant. 
• There should be NO plant approval certificate existing in the system for the user against the plant - OR - 
• if a plant approval certificate already exists, that plant approval certificate should be in NEW state.

How to add a Supporting Unit

1. Login as Industrial User at https://www.capexilcertifications.in/
2. Go to Top Menu, Edit > Your Supporting Unit details (this will only be visible to merchant exporters)
3. User would see a table showing all his existing plants.
4. If the plant has an associated plant approval certificate which is in state other than NEW, user won't be able to see 'Add Supporting Unit' button.
5. If the plant does not have an associated plant approval certificate, or that certificate is in NEW state, user would see an 'Add Supporting Unit' button.
6. To add or associate a supporting unit with a plant, click on the Add Supporting Unit button against the row of that plant.
7. 
    After user clicks on Add Supporting Unit button, a new page will open with the heading 'New Supporting Unit for Merchant Exporter'
   
8. There will be a drop down where user must select his supporting manufacturer. Manufacturer's name and approval number will be shown in this drop down.
9. Click on Save - to associate the selected manufacture as supporting unit.
   
10. An email alert will also be sent to both user (merchant exporter) and supporting unit manufacturer informing that a supporting unit has been added.
11. To see the supporting unit listed & associated with the plant, go back to Top menu > Edit > Your Supporting unit details. The table will show your plant and recently added supporting unit.
    
12. To add more supporting units, user would need to repeat 4-11 as above.   

How to apply for Renewal of Plant Approval Certificate?

Prerequisites

Either of the two conditions should hold good:

1. The plant approval certificate should be in approved state and the expiry date should be 90 days or less. In this case, user would see a button 'Initiate Renewal' against the associated plant. This button would be visible under - top menu > Edit > Your plant and plant capacity. See details below in Steps for Renewal.
2. The plant approval certificate has already expired. 

Steps for Renewal

User will see an alert on the dashboard - under header 'Tasks requiring your attention.'
- if the plant approval certificate is due renewal. That is, it fulfills any one of the above conditions (mentioned under prerequisites).

Plant and Plant Capacity Details page

1. Go to Top Menu > Edit > Your Plant and Plant Capacity Details page 
2. User would see a green Initiate Renewal button, against their plant that is pending renewal, as shown above. 
3. Click on the Initiate Renewal button. 
4. A duplicate entry of the same plant and plant capacity shall be created in the same table, at the bottom most position. 
5. There will be a confirmation once this duplicate entry gets created, as shown. 
6. This duplicate entry will be marked blue colored 'Renewal' tag, shown below: 

Editing Plant or Plant Capacity

1. User would be able to Edit plant details by clicking on blue colored "Open" button. However, user won't be able to change or edit state, district and establishment date of the plant. 
2. User would be able to edit plant capacity details by click on orange color "Open" button. However, user won't be able to change or edit product category. Rest all the details are editable. 
3. Deletion of the plant and it's capacity won't be allowed. 

Apply for Renewal Certificate

1. Once the user has edited the plant or plant capacity, or is ready to apply, he needs to go to Top Menu > Apply for Certificate > Plant Approval Certificate. 
2. This page will list all plant approval certificate on the upper half of the page. 
3. The lower half of this page will show list of plants of the industrial user. 
4. Here, under the list of plants, the duplicate entry of the plant created after clicking Initiate renewal, will be shown. User must find that duplicate entry. 
5. Against this plant, there will be a button shown in green, saying 'Apply for Renewal.'
6. User would then need to click on green button 'Apply for Renewal.' 
7. User would see a form or screen for plant approval certificate. This is exactly the same as the user had submitted for applying for plant approval earlier on.Follow instructions given on the form/screen. Most of the details shall be similar to that of earlier plant approval certificate, as we'd created a duplicate. 
8. User need to ensure that the type of application selected is "Renewal Application."
9. After uploading required document and filling all fields user would need to Save the form.
10. Go back to the main home of plant approval certificates (top menu > Apply for certificate > Plant approval certificate). A visual indication of "Renewal" will be shown against the saved certificate.
11. User would then need to click on Open button of this plant approval certificate (that was saved and is in NEW status). This will open the form/screen saved earlier.
12. Finally, click on APPLY button below this screen/form.

Important Outcomes

1. Plant approval certificate shall be generated after approval from the regional administrator.
2. The plant approval number shall remain the same.
3. Expiry of old plant approval certificate - Upon successful approval of the renewed application, the older or previous certificate shall automatically expire. The old certificate will not show up at the time of applying for shipment clearance certificate. However - the new, renewed plant approval certificate will show up at the time of applying for shipment clearance certificate.

How to Disable, Edit or Add Plant Capacity?

Preconditions

User can only edit the plant capacity if the associated plant approval certificate's status is NEW.

Add Plant capacity

Assuming the associated plant approval certificate status is NEW, user needs to follow the steps below:

1. Go to Top Menu > Edit > Your Plant and Plant Capacity Details
2. In the table that appears, user must look for the plant that needs product/capacity addition.
3. There will be a plant capacities column where the capacities will be listed for that particular plant.
4. User would then need to click "Add Plant Capacity" button.
5. Upon clicking "Add Plant Capacity", the plant capacity page will be shown. User can select a product and enter the plant capacity information and click on Save Details.
6. User won't be able change the product category if there are more than one plant capacities or products in that category already.
7. A confirmation message upon successful save shall appear.

Editing plant capacity

Assuming the associated plant approval certificate status is NEW, user needs to follow the steps below:

1. Go to Top Menu > Edit > Your Plant and Plant Capacity Details
2. In the table that appears, user must look for the plant that needs to be edited.
3. There will be a plant capacities column where the capacities will be listed for that particular plant.
4. User would then need to click "Open Plant Capacity" button against the capacity that requires editing.
5. Upon clicking "Open Plant Capacity", the plant capacity page will be shown. User can edit the plant capacity and click on Save Details.
6. You won't be able change the product category if there are more than one plant capacities in that category already.
7. A confirmation message upon successful save shall appear.
8. Repeat step 1 - user would see the updated plant capacity.

Disable Plant Capacity

Assuming the associated plant approval certificate status is NEW, user needs to follow the steps below:

1. Go to Top Menu > Edit > Your Plant and Plant Capacity Details
2. In the table that appears, user must look for the plant that needs to be edited.
3. There will be a plant capacities column where the capacities will be listed for that particular plant.
4. User would then need to click "Open Plant Capacity" button against the capacity that requires editing.
5. Upon clicking "Open Plant Capacity", the plant capacity page will be shown. 
6. Scroll down to the bottom of the page to find the "Enabled" checkbox. Uncheck the checkbox if you want to disable this particular plant capacity.
7. Finally, click on Save Details once the plant capacity has been marked disabled by unchecking the Enabled checkbox.