Introducing Payment Gateway

Prerequisite

User must be an approved or a guest Member. In other words, user should be an industrial user and not an Administrator or Super Administrator

How to Pay using Online Payments

This is applicable for both Plant Approval and Shipment Clearance certificates.

As an industrial user, while you begin applying for your certificate:

1. Select NetBanking from the drop-down of Mode of Payment
2. Save this certificate in its completeness, by filling the required information.
3. Just as you come back to this certificate for applying after doing the save, you would see a button "proceed to payment gateway"right below the mode of payment drop-down.
4. Click on this proceed to payment gateway button in order to complete the payment process.
5. Once payment is complete (you would get a confirmation), only then you would be able to apply for this certificate. 

All the above instructions will also be available to the user on the respective certificate page while applying.

Before proceeding to the Gateway

User would see a confirmation page before proceeding to the payment gateway. User can either opt to go back to the certificate or proceed to payment by clicking on SUBMIT button.  Here, the payment amount is also shown.

Gateway Page

Upon click on SUBMIT user would be redirected to the payment gateway page. Here, user would have to select any of the payment options available on the page.

Success and Failure Response Page

Upon successful payment, user would see the response page (left) as a confirmation of payment. An email shall be sent to the user about the status.

User would be able to APPLY only after successful payment!

Once user clicks on 'Back to Certificate' user would also see successful payment information on the certificate page as below

Dashboard to show quick list of approved certificates

Prerequisite

User must be logged-in as an Administrator

Dashboard to show quick list of approved certificates

The Dashboard will now show a quick list of plant approval and shipment clearance certificates approved by the logged-in Administrator.

This will help in quick access of a certificate in case any change in status has to be handled by the administrator.  

The list will be sorted in descending order of date of issue, i.e. latest approved would be shown on top or first in the table.

Below screenshot is just a sample.

Adding Swachh Bharat Cess

Settings Page | Administrator

Administrators and Super -admins can now see and modify the new Swachh Bharat Cess (SBC) under top Menu > Site Administration > Settings

PAC & SCC pages | Administrator and Industrial User

At the time of fee calculations, the new SBC will be shown on both PAC and SCC pages for Administrators, Super-Admins and Industrial Users.

Payment Page | Administrators

In the tabular listing, two new columns have been introduced - SBC Tax percentage and SBC Tax (this is the exact amount of SBC calculated in rupees).

Under summary of payments, the new SBC will now be shown separately (below screenshot is just an example).

How Super-Admin can Register & Disable an Administrator?

Prerequisite

User must be a Super-Administrator.

Steps to Register an Administrator

1. Login as Super Administrator
2. Go to Top Menu > "Site Administration"
3. Select "Register an Administrator"
   
4. A screen would open where Super Administrator would require to enter details of the Administrator - name, email, region code (where the new administrator belong to - select any one of the regions NR, SR, WR, ER), mobile phone number etc.
5. Click on Register Administrator.
   
6. Once done, the system will immediately send an email invite to the new administrator. This email will contain the credentials and the steps to register with Capexil Online Certification System. 
7. Once the new administrator follows the steps in the registration email & registers with the system, a confirmation email will be sent to all administrators notifying of the new entrant.

Steps to Disable an Administrator

1. Login as Super Administrator
2. Go to Top Menu > "All Users"
3. Select "All Administrators"
   
4. Find the administrator in the table that is shown.
5. Click on the OPEN button shown against the administrator detail row in the table.
6. Details of the Administrator will be shown here.
7. Down below, from the "Status" drop-down, select "Disabled".
8. Click on Save Details. There will be a confirmation message of this updation.
   
9. Also - Notification of this action (of disabling of Administrator) will be shown on all administrator's (including super-admin) dashboard under Notifications table.

Date Range Queries for PAC, SCC and Payments

The Date Range query is at the bottom of  every listing page i.e. 

for PACs it is there at All Certificates > All Plant Approval Certificates, 

for SCCs it is there at All Certificates > All Shipment Clearance Certificates, 

and for Payments it is there at Other Listings > All Payments.

Prerequisite

User must be an administrator

Plant Approval Certificate - Date Range Query

Please follow the screenshot below.  Administrator must specify a date range in order to run the query.  Optionally, admin can also select region code based on which data will be filtered further. If no region is selected, PAC for all regions will be shown.

Shipment Clearance Certificate - Date Range Query

Please follow the screenshot below.  Administrator must specify a date range in order to run the query.  Optionally, admin can also select region code based on which data will be filtered further. If no region is selected, SCC for all regions will be shown.

Additionally, there is a check-box provided to separate filtration of data based on supporting unit's location.

Payment - Date Range Query

Please follow the screenshot below.  Administrator must specify a date range in order to run the query.  Optionally, admin can also select region code based on which data will be filtered further. Also, admin can select the status of the payment from the drop-down for further data segregation.

There is also financial summary of total fee, total tax and total collection w.r.t.  data range query, just below the table that lists the payments information.

Data Filters for Administrators

There are data filters on every screen in the application.  Users (Administrators) can filter information based on these filters provided over specific table as column filters.  Below are some examples.

Prerequisite

User needs to login as an Administrator.

Dashboard - Notifications

I want to see Shipment Clearance Certificate Approved Notifications

User needs to select respective 'type' filter from the notifications table on the dashboard. Similarly, Administrators should explore other type filters, 'From' and 'To' filters on the same table.

 

All Plant Approval Certificates

I want to see all Northern region certificates

User will have to select respective "Region" filter. Similarly, other filters can be explored.

Likewise Administrator can type a company name in the text box provided as filter. The system will then list all PACs issued to that company.

All Shipment Clearance Certificates

I want to see all SCCs of Northern Region destined for Germany

Administrator would need to select respective "Region" from the drop down filter provided. System will then sort all NR region SCCs. Then user would need to select "Destination" as Germany from the destination filter. 

All Products

I want to see all products of ABP-FSB category

Administrator should select "Category" filter available in the drop down.

All Payments

I want to see all "Pending" payments

User needs to select "Payment Status" filter available.

I want to see all payments in ascending or descending order of the date.

User needs to click "Date" (its is a clickable/hyperlink) column header filter in order to sort the table information based on ascending or descending order.  Alternative clicks will change to ascending or descending order.

All Industrial Users

I want to see all Merchant Exporters listed with the system.

Go to Top Menu, All Users > All Industrial Users

Select the "Industrial User Type" as "Merchant Exporters" filter provided on the table header. This will sort the information based on Merchant Exporters registered with the system. 

Similarly, Administrators can try other filter types provided. 

All Administrators

I want to see all Northern Region Administrators.

Go to Top Menu, All Users > All Administrators

Select the "Region" as "NR" filter provided on the table header. This will sort the information based on NR-based Administrators registered with the system. 

How to Apply for Declaration and Annexure-2

Prerequisite

1. Industrial User should have a valid or approved shipment clearance certificate.
2. The product(s) in the shipment must require Annexure and/or Declaration. 
3. If the industrial user cannot see "Apply for Declaration" and/or "Apply for Annexure-2" buttons against their product, then they must contact their Administrator. 

Administrator must check for Annexure-2 and/or Declaration

Administrator must ensure if a particular product requires Annexure2 and/or Declaration.

1. Administrator must login.
2. Go to Other Listings > All Products
3. Select the product, click on OPEN button.
4. Must select the checkbox that reads Annexure-2 required, and/or Declaration required, as applicable.
   

How to Apply for Annexure-2 and/or Declaration

1. Login as Industrial User with your login credentials.
2. Go to top menu, Apply for Certificate > Post Shipment Certificate.
   
3. Once you select the menu, you would see a page as below.
   
4. User would need to click on "Apply for Declaration" or "Apply for Annexure-2" blue colored buttons as applicable.
5. If a product does not need any of the documents, then a crossed-circle sign will be visible, as shown in the screenshot. 

How to Apply for a Health Certificate?

Prerequisites

1. Member should have at least one approved shipment clearance certificate.
2. As of now - only shipments to Europe can apply for health certificate online.

Industrial Users

1. Industrial Users need to login to Capexil online certification system.
2. Go to top menu Apply for Certificate > Post Shipment
   
3. User would see a list of approved shipment clearance certificate.
   
4. Against each shipment clearance certificate row, there will be a blue button 'Apply for Health Certificate'.
5. Once this button is clicked, new health certificate screen opens up.
6. User would need to fill all information marked mandatory.  
7. Wherever an input field is not applicable, user would need to mention the same.
8. Selecting chapter is critical to the health certificate generation. User should be very careful while selecting the same.
   
9. User would need to click on Save Details button after the health certificate information is entered.
10. Go back to the home screen as mentioned in Step 2.
11. Below there would be a table (as shown in screenshot above) where the recently saved health certificate would be there with the state NEW.
12. User would need to click the "OPEN" button for this certificate.
13. Health certificate screen opens.
14. User would need to recheck if all entries are okay. This is the state where details can reedited and saved.
15. If all is okay, User would need to click on "Apply" button.
16. Email notifications will be sent on each state change.
17. The approval would be pending at the administrator's end.

Additional Document Requirement

For GEL and ABP-CBM based products

For GEL and ABP-CBM products, user will be asked up upload certificate from Veterinary officer.  This is mandatory.

For PET products

For PET products, industrial users will have to submit documents (test certificates) to their regional office in physical form before the health certificate gets approved.  Below is the alert shown for PET product based health certificate.

Security Measures - Plant approval Certificate of Expired Plants

Prerequisite

The plant approval certificate has expired.

Description of Security Measure

When a plant approval certificate expires, the 'Download Certificate' button remains enabled. This is because user might need to print the PDF for the sake of records.

However, whenever user clicks on this button and downloads the certificate, the printed PDF will -

• not be digitally signed
• not contain the language of plant being approved by Capexil.
• not be on Capexil's letterhead
• not contain Capexil's watermark
• contain expiry remarks that the certificate is no longer valid.
• will contain a waternark as 'EXPIRED' 

Below is the snapshot of a sample PDF -

Sample Shipment Fee

Administrators & Super Administrators

Administrators and super-Administrator will get to see a new setting parameter, which is 'Sample Shipment Fee'.  This fee can only be modified by the super administrator.  

They'll have to go to top menu, Site Administration > Settings.

Industrial Users

Industrial users will now get to select an option while applying for Shipment Clearance Certificate. 

It is essentially a drop-down that the user MUST select. 

This fee information will be clearly shown depending what the user selects from this drop-down of Shipment Type.

(a) Sample Fee

(b) Commercial Fee

I've added this information of sample shipment fee on the Fee Structure page for users Admins, Super-Admin and Industrial Users.

Go top menu > Information > Fee Structure.

Here is the snapshot -